We, PeopleSmart SAS, might use personal data to provide our services such as training, facilitation, design & development, assessment, coaching and consulting. Below we have described how we collect, store and use personal data as well as the steps our consultants and clients can take to control what we do with these data.
WHAT YOU NEED TO KNOW
1. Who is responsible for your data
PeopleSmart SAS is responsible for the personal data shared with us. Our registered address is 4, chemin des Châteaux, 92420 Vaucresson, France. We are registered as a company in France under company number (SIRET): 751 972 860 00025 and VAT N°: FR68751972860. We are the data controller of the data which we collect from you, and as such we control the ways your personal data are collected and the purposes for which your personal data are used.
2. Personal data we might collect about you
PeopleSmart might collect the following kinds of information about you: your name and/or your business’ name and contact details (email address, telephone number, address), electronic or paper-based correspondence between you and us as well as information about your bank details (for invoicing purposes).
3. How we use your data
We will only use your personal data if we have a proper and legitimate reason for doing so. In general, you can visit the PeopleSmart website without telling us who you are and without revealing any information about yourself. However there may be occasions when you choose to give us personal information either to obtain more information about us or as part of our consulting services such as recruitment, training or others. If this is the case we will:
- Only use your personal data if we have a proper reason for doing so and
- Only use your data with your consent;
- Only use your personal data if we have a legal duty to do so and/or
- When it is in our legitimate interests.
Legitimate interests are our business or commercial reasons for using personal data, but even so, we will not unfairly put our legitimate interests above what is best for you.
4. How long we keep your data
We keep your data only with your consent and only for as long as we need it. How long we need data depends on what we are using it for whether that is to provide services to you, for our own legitimate interests or so that we can comply with the law.
We will review the information we hold and when there is no longer a service, legal or business need for us to hold it, we will delete it securely.
5. How we protect your data
We do our utmost to protect your personal data against unauthorised access, unlawful use, accidental loss, corruption or destruction.
We use technical measures such as encryption and password protection to protect your data and the systems they are held in. We also use operational measures to protect the data, for example by limiting the number of people who have access to the databases in which our intellectual property (emails, documents and materials) is held.
6. Sharing your data
We might share some of your personal data with the following categories of third parties: 1) existing or new client organisations; 2) PeopleSmart consultants who might work with you; 3) other members of PeopleSmart’s operational business organisation; 4) our accounting firm and 5) tax authorities (in the scope of our legal obligations).
7. Sending data outside the European Economic Area (EEA)
We will only send data outside of the European Economic Area (“EEA”) to work with our consultants, clients and suppliers who are based outside the EEA and who have a legitimate reason to obtain information about you.
If we do transfer data outside the EEA, we will make sure that it is protected in the same way as if it were being used in the EEA.
8. Your rights
You are entitled to see copies of all personal data held by us and to amend, correct or delete such data. You can also limit, restrict or object to the processing of your data.
If you gave us your consent to use your data, you can withdraw your consent. Please note that even if you withdraw your consent, we can still rely on the consent you gave as the lawful basis for processing your data before you withdrew your consent.
If you have any questions or concerns about the principles laid out in this policy, please contact us at firstname.lastname@example.org or you can write to us at PeopleSmart SAS, 4, chemin des Châteaux, 92420 Vaucresson, France.
When you get in touch, we will come back to you as soon as possible and where possible within one month. If your request is more complicated, it may take a little longer to come back to you but we will come back to you within two months of your request.